The O3 Solution
O3 helps Owners, EPC Firms, and Contractors building industrial capital assets manage their Advanced Work Packaging (AWP) program by setting the conditions for success during implementation, facilitating best practice adherence during execution, constantly driving continuous improvement, and effectively scaling across the enterprise over time.
Maximizing the benefits of AWP requires adjusting the way industrial construction delivers projects – from concept through commissioning. O3 is a tool that helps key stakeholders map out and facilitate the changes that are needed, observe and optimize those changes, and scale them across the enterprise.
O3 Solution Summary
O3 offers three components to help organizations successfully implement and scale their AWP program. These components are: AWP Master Index, Constraint Management, and Assurance Reporting & Analytics.
O3 Solution Components
Effectively scaling AWP across an enterprise requires visibility into the health and adoption of AWP Best Practices without significant human input. This ability to consume data, perform analytics and provide meaningful predictive insights into the health of AWP is Assurance Reporting & Analytics.
- Lack of visibility that results from manual reporting
- Lack of predictive insights that results from traditional rear-facing lagging key performance indicators (KPIs)
- Owner & Contractor incentives are often not aligned with the project goals leading to performance that maximizes Contractor cashflow rather than overall project productivity
- Value of AWP planning can be lost when stakeholders fail to embrace AWP principles
- Construction management teams are forced to spend cycles ensuring success around AWP
- Successful implementation requires expertise, those that do not have this knowledge require support from the EPC or third-party consultants
- Manual support to achieve AWP erodes savings delivered by AWP
- Visibility across a portfolio cannot be managed with spreadsheets
- Automated data collection, processing, and analytics are required to support enterprise level management
- Scaling AWP at the enterprise level requires tools, it cannot be done by “throwing bodies at the problem”
The above challenges result in expensive, high-touch, manual approaches to driving AWP Adoption that are inherently non-scalable.
Solution: O3 AWP Assurance Reporting & Analytics
Unlike manual, high-touch approaches to AWP assurance reporting & analytics, O3 offers an automated approach that leverages tools to remove the need for the human in the data collection and analysis.
O3 provides visibility and assurance reporting across all project stakeholders involved in AWP including Contractor, Owner, and internal EPC personnel.
O3 takes a top down, program-level view of the enterprise starting with corporate objectives and working down to the specific data required to be able to provide assurance reporting & analytics at the project and program levels.
One of the critical drivers of a successful AWP program is the ability to manage constraints effectively. Constraints are the inputs to Work Packages and as such are key to the management of work across the entire lifecycle of the project.
- Typical constraint management processes and tools are focused purely on Installation Work Package (IWP) constraints. However, constraints exist on all Work Package types across the entire project lifecycle.
- Most automation solutions do not offer constraint management. They offer constraint checklists akin to what is available in Excel.
- Many Work Packages live outside of standard tools (e.g. Civil and other non-3D model heavy disciplines). The constraints for these packages are typically managed in Excel.
- Constraint removal is not done by WorkFace Planners, it is done by the practitioners across many disciplines (e.g. permitting, scaffolding, materials, engineering, etc.). Practitioners in these disciplines typically do not have access to Contractor tools.
As a result, projects typically “manage” constraints in a set of Excel spreadsheets leading to many disparate versions of the truth. This leads to inefficient data entry, ineffective Constraint Review Meetings, and ultimately a reduction in the benefits of AWP / WFP across the entire project lifecycle, particularly in field exposure hours due to a decrease in construction productivity.
Solution: O3 Constraint Management
Unlike Excel-based solutions or construction automation tools that only offer “checklist” functionality, O3 elevates constraint management by offering a dedicated solution. O3 provides true management capabilities for constraints across all package types.
- Consolidated constraint tracking across all stakeholders (Owner, EPC, Contractor)
- True constraint management with the ability to assign Owners, Due Dates, Priorities, etc.
- Ability to drive action with task management and automated notifications (in-app, emails)
- Purpose-built Constraint Review Meeting functionality
- Automated data collection through integration with constraint related tools
- Powerful constraint reporting for WorkFace Planners, construction management, project management, and the enterprise
Successful implementation of AWP requires a tool that plays the role of “conductor” connecting the various transactional tools that are required for project delivery and ensuring that they are aligned in their encoding of all of the AWP entities.
- Work Packages live in multiple systems owned and operated by multiple stakeholders in multiple organizations
- No tool exists to serve as the centralized repository for package data across all solutions, stakeholders and organizations
- Manual packages (e.g. Civil IWPs) live outside of any system and are managed in Excel
- Links between packages cannot be maintained (schedules typically do not have all the packages and if they do, they rarely align with true release plans as they are not kept up to date with the churn that occurs in the field)
These challenges result in a situation where there is no one source of record for work packages on a project. The data lives in a mess of disparate tools and excel sheets making it impossible to track packages holistically. .
Solution: O3 Package Framework
Unlike Excel based work-arounds, O3 provides a software solution that is designed to be scalable, maintainable, and reliable.
Consolidated Work Package Tracking across the entire project lifecycle allows organizations to maintain a single database of all Work Packages regardless of Work Package type
"If you can't measure it, you can't improve it."
In order to drive AWP Program success, AWP Program Champions need to set clear expectations of the desired goals and objectives, standardize best practices across the enterprise, monitor the overall health of the AWP program, and hold stakeholders accountable for their performance.
O3 provides the oversight, success measurements and accountability needed by providing real-time visibility into the overall AWP implementation.
A measurement is a defined activity that has one or more factors that can be collected and reported to indicate performance.
For example, an Installation Work Package measurement would indicate how many IWPs were planned, how many were completed, how many were not completed because of constraints, and the number of IWPs that were blocked entirely.
Based on a predetermined goal, a score indicates the current performance against the goal, the performance trend over time, and an overall rating.
In this example, there is a total of 76 aged Engineering Work Packages, which is 3% under the target. The overall score is 9.3 (marked green to indicate the performance is on track with the goal). The score also indicates a positive trend of 5% over the duration of the project and a positive trend of 19% from week to week.
A scorecard is a collection of scores for multiple activities compiled specifically for a role within the AWP program.
In this example, an AWP Training Program Manager can check the performance the project as it relates to the overall training goals, such as number of total participants, how many have completed a specific course or multiple courses, and the overall adoption of AWP training across people, processes, and technology.
This oversight will inform the team lead of decisions that need to made, provide the ability to adjust tactics in areas that are falling behind, and enable those that are performing well to be rewarded.
A project scorecard is a collection of scores and measurements for multiple activities compiled specifically for a project.
A project manager and other management team members have oversight over the AWP program across the entire project.
This visibility extends across different stakeholders, disciplines, and functional areas.
A program scorecard is a set of comparisons across the entire AWP program that measures the performance and adoption of AWP by project, functional area, contractor, and more.
In this example, the AWP Champion can see that while the overall program is performing well, certain areas are falling behind. This allows the champion to quickly identify where to focus time and attention.